Prin. Ofc & Admin Specialist job at University of Minnesota in Minneapolis-Saint Paul

University of Minnesota is looking of Prin. Ofc & Admin Specialist on Tue, 04 Jun 2013 02:05:16 GMT. *This position is represented by a bargaining unit AFSCME Clerical. Dues or fair share deductions will be made. *REQUIRED QUALIFICATIONS (must be mentioned on application/resume): High School diploma/GED. At least two years experience in a general office setting and/or training beyond high school. Training/education may be substituted for some of the years of experience. Must have computer...

Prin. Ofc & Admin Specialist

Location: Minneapolis-Saint Paul Minnesota

Description: University of Minnesota is looking of Prin. Ofc & Admin Specialist right now, this job will be placed in Minnesota. Detailed specification about this job opportunity kindly see the descriptions.

• This position is represented by a bargaining unit AFSCME Clerical. Dues or fair share deductions will be made.
• REQUIRED QUALIFICATIONS (must be mentioned on applica! tion/resume):

High School diploma/GED. At least two years experience in a general office setting and/or training beyond high school. Training/education may be substituted for some of the years of experience.

Must have computer experience in PC/Windows environment with mail, word processing, data entry, electronic calendar systems such as Meeting Maker or Google Calendars and fax and copy machines, postage machines.

Experience in Microsoft Word, Microsoft Excel, Access, and Microsoft PowerPoint applications.

Work experience using ImageNow scanning software.

Working knowledge of medical terminology.

Preferred Employee Qualifications:
Experience at the University of Minnesota and knowledge of University practices preferred. Previous experience in an academic and/or health care employer preferred.

Required skills include proficiency in grammar, punctuation and spelling, experience greeting and communica! ting with visitors and callers with poise and tact and with pr! esenting a positive, professional demeanor.

Duties/Responsibilities

Duties/Responsibilities:
80%

Lead for ImageNow scanning projects in Ob/Gyn and assist in Pediatrics Human Resources Payroll duties such as maintaining spreadsheets and organizing ImageNow filing system.

Provide administrative support for assigned faculty/divisions. Type various documents from handwritten copy or transcription (i.e., routine correspondence, curriculum vitas, manuscripts/reviews/abstracts, bibliographies, etc.) and maintain electronic calendar for assigned faculty.

Generate PowerPoint presentations and posters for meetings, including scanning and optimizing slides/photographs and downloading digital photographs.

Assist with planning, coordinating, and making arrangements for various meetings, dinners, and educational conferences.

Website maintenance.

Submit work orders as required for phones and offices.
Other duties as assigned.

20%:
Office reception and maintaining office systems.

Manage the daily operations of the Ob Gyn office to include answering telephone calls, greeting visitors, acting as the information source, directing faculty and staff to what they need/who they need to consult with, maintaining supplies and distributing mail.

Filing, making copies, performing errands for staff and faculty, faxing documents.

Maintain equipment including printers, fax machines and copier. Troubleshoot minor equipment malfunctions, process annual maintenance contracts if applicable, contact service as needed, order toner and supplies.

Program/Unit Description

This appointment will be held in the Department of Pediatrics.

Application Instructions

Does this position require a background check?

No
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If you were eligible to this job, please email us your resume, with salary re! quirements and a resume to University of Minnesota.

If you interested on this job just click on the Apply button, you will be redirected to the official website

This job starts available on: Tue, 04 Jun 2013 02:05:16 GMT

Apply Prin. Ofc & Admin Specialist Here